EVERYDAY DOCUMENTS · US FOCUS

Employment verification letter

For a rental application, lender request, or other employment check. Employees can ask HR for a letter; only an authorized employer representative should issue the verification. Confirm the recipient’s requirements before starting.

Created in your browser

Your details

Fields marked * are required. Use only details needed by the recipient.

Review & export

Live draft

The letter updates as you type. Review every fact before sending.

Paper

PDF opens through your browser’s print dialog. Select Save as PDF and turn off browser headers/footers. Files keep selectable text; no watermark.

BEFORE YOU SEND

A stronger letter starts with the facts.

Choose whether you are requesting or issuing a letter.
Use the employer’s exact name and current job title.
Include pay only when needed and authorized; specify hourly, monthly, or annual.

Common mistakes & limits

Do not sign as HR if you are the employee. This letter is not a job offer, a guarantee of continued employment, or a replacement for a recipient’s required form.

Your next step

Send a request through your employer’s HR process. If issuing, verify the facts against authorized records and send it securely to the intended recipient.

Read a complete fictional example

Illustration only. No real people or businesses; do not send these sample details.

September 26, 2026

To: Rental Application Team
Re: Employment verification

As an authorized representative of Cedar Studio LLC, I confirm that Jordan Lee is employed as Project Coordinator. Their employment began on June 12, 2023. Employment status: Full-time.

Please contact hr@cedar-studio.example to verify the information above.

Sincerely,
Casey Morgan
HR Coordinator
Cedar Studio LLC